QuickBooks Meaning
This is a software developed for small and medium-sized
business houses to cater to all their accounting needs including inventories,
payroll and management of bills. This software is also used to update job
status, create reports, manage vendors etc. there are a few add-on functions designed
to enhance output.
Types of QuickBooks
Accounts
Balance sheet and income/expenditure are the major two
types of quickbooks accounts.
1.
Balance
sheet Account includes all bank related accounts, fixed and current assets
whose value depreciate with the passage of time. Equities, credit cards,
long-term and account payables/receivables also form a part of this group.
2.
Income and Expenditure
Accounts track the source income and its expenditure. It includes money coming
into the organization from the main and other sources, expenses, taxes and
costing of goods and other equipment.
Benefits of Using
Quickbooks
·
It removes
the hassle of signing innumerable cheques for business requirements. The
signatory can scan and upload their signatures to facilitate signing cheques.
·
Quickbooks
help customize the company’s inventory list as well as the company logo. This
feature also gives a number of templates which help business owners to prepare
spreadsheets, charts and business plans.
·
Business
houses integrate the data on this software to other tools like Microsoft Office
to facilitate further usage. This also helps filing income tax easy.
·
This
software is user friendly. An inexperienced or a novice to accounts or
financial knowledge can easily understand to use it.
Limitations of Using
Quickbooks
·
This is not
a budget friendly option for small and medium scale companies. With the
advancement of cloud computing technology, this feature costs more because
cloud provides a consolidated and cost-effective platform for all computing
needs.
·
Users have
to upgrade this feature to access and make use of Cloud. This means additional
costs in up-gradation and tweaking the software, which results in slightly reduced
performance.
·
This
feature is best for small companies with a limited number of users. With the
increase in the number of employees, it become slightly difficult to find
space and use this software. To create some space one must know how to
make multiple vendors inactive in QuickBooks accounts.
·
Everything
on this software, from transaction history to vendor details has to be manually
compiled, uploaded and integrated. This means a lot of time is wasted in
configuring this data which could have been otherwise used for some other work.
One can easily
archive an account in QuickBooks because
there is no way to permanently delete them.
Since, it is practically impossible to hide all the details from other
employees who have an access to this feature. Additionally, it might be
difficult to adhere to compliance norms in terms of data security. One needs to know how to inactive quickbooks accounts.