Monday, November 23, 2015

Quickbook Accounts for Small Businesses

QuickBooks Meaning

This is a software developed for small and medium-sized business houses to cater to all their accounting needs including inventories, payroll and management of bills. This software is also used to update job status, create reports, manage vendors etc. there are a few add-on functions designed to enhance output.

Types of QuickBooks Accounts

Balance sheet and income/expenditure are the major two types of quickbooks accounts.

1.       Balance sheet Account includes all bank related accounts, fixed and current assets whose value depreciate with the passage of time. Equities, credit cards, long-term and account payables/receivables also form a part of this group.

2.       Income and Expenditure Accounts track the source income and its expenditure. It includes money coming into the organization from the main and other sources, expenses, taxes and costing of goods and other equipment.

Benefits of Using Quickbooks

·         It removes the hassle of signing innumerable cheques for business requirements. The signatory can scan and upload their signatures to facilitate signing cheques.

·         Quickbooks help customize the company’s inventory list as well as the company logo. This feature also gives a number of templates which help business owners to prepare spreadsheets, charts and business plans.

·         Business houses integrate the data on this software to other tools like Microsoft Office to facilitate further usage. This also helps filing income tax easy.

·         This software is user friendly. An inexperienced or a novice to accounts or financial knowledge can easily understand to use it.

Limitations of Using Quickbooks

·         This is not a budget friendly option for small and medium scale companies. With the advancement of cloud computing technology, this feature costs more because cloud provides a consolidated and cost-effective platform for all computing needs.

·         Users have to upgrade this feature to access and make use of Cloud. This means additional costs in up-gradation and tweaking the software, which results in slightly reduced performance.

·         This feature is best for small companies with a limited number of users. With the increase in the number of employees, it become slightly difficult to find space and use this software. To create some space one must know how to make multiple vendors inactive in QuickBooks accounts.

·         Everything on this software, from transaction history to vendor details has to be manually compiled, uploaded and integrated. This means a lot of time is wasted in configuring this data which could have been otherwise used for some other work.

  One can easily archive an account in QuickBooks because there is no way to permanently delete them. Since, it is practically impossible to hide all the details from other employees who have an access to this feature. Additionally, it might be difficult to adhere to compliance norms in terms of data security.    One needs to know how to inactive quickbooks accounts. 

Monday, November 16, 2015

Reasons behind the accelerating adoption of the Government Cloud

Nowadays, cloud computing adoption is widely comprehended as one of the most important technologies to enter the mainstream. Companies from almost every country and stream now identifies the value that the cloud has to offer and are embracing efforts to increase their use of cloud facilities. Even the cloud adoption by most of the government institutions has hugely accelerated and federal organizations have made substantial progress toward larger cloud implementation. Additionally, many complications which previously barred such efforts are no longer appropriate. As this trend continues, it is important for government agencies to remain engrossed on the details, in order to increase the value and decrease the risk of their cloud adoption strategies. However, organizations’ leaders are now much more contented with cloud adoption than they were.

One of the core objectives of Government Cloud is to make it convenient for buyers to discover the product they need at the right price. This is all fine and virtuous but not every buyer requires or wishes to buy a commoditized standard product. Numerous incorporated applications on a mix of hybrid cloud models in the market will be a vital theme in the coming years. 

The major concern in this progression is regarding the cloud security. For government officials, until they achieve the actual understanding or can see the outcomes themselves, they believe that embracing the cloud will generate cyber security problems. But the fact is that the cloud is the most secure services to adopt. Alternatively, it also offer other benefits such as cost savings, greater elasticity and higher effectiveness. However, this should not be considered to mean that the cloud is inevitably and appropriately secured for government IT requirements. Though, many government officials now know that the cloud is generally secured enough for federal and state-level organizations. 

The best model is a cloud built for government use only, to government standards. Instead of less number of security authorities, it is better to adopt cloud hosting service where large number of specialists are devoted to data security. Next, consider that they work with hundreds of government users.

Most of the services provider are designing security to counter almost every known threat and upcoming thefts which might be encountered with time. Moreover, with each new set-up, their security environment is being thoroughly tested. So they not only have much greater data security resources but also endlessly develop their knowledge by working across hundreds of varied environments. So, every time, they are constantly improving their policies and tools. This way, government cloud adoption is increasing on huge scale.