Tuesday, September 20, 2016

Add Items and Update Multiple Items in SharePoint 2013 Datasheet View

Have you checked the SharePoint 2013? The new DataSheet View comes loaded with tons of awesome new features such as adding items dynamically, Viewing Items Properties from the datasheetView, features to update multiple Items and so much more. The Datasheet View in SP2013 is considered more as a view for multiple editing of items. In the Custom list, users will have option to edit Items, which would open the list in the datasheet view for editing. But users will have to create the Datasheet view in the document libraries. 

Below is a quick look at the SharePoint 2013 Datasheet View new features:

Adding New Item

  • In the SharePoint 2013 Datasheet View, there are two ways to add an item to a list. Users will have the option to add single item in a list view, or multiple items in spreadsheet view.
  • Add a single item in list view by navigating to the site with the list on which you want to add an item.
  • Click on Settings SharePoint Online Public Website Settings button > Site contents, in the list section, choose the name of the list.
  • Select Settings SharePoint Online Public Website Settings button > Site contents, and then in the appropriate list section, select the name of the list.
  • Choose the items tab and select new item in the new group. 
  • Type the information you require for the list.
  • You can attach a file to the list item on the Edit tab, in the Action group, choose attach file, browse to locate the file you want to attach and click ok. 

Adding multiple items in SharePoint 2013 Datasheet View

  • Move to the site where the list you want to add an item.
  • Choose Settings SharePoint Online Public Website Settings button, click Site contents and select the name of the lint in the list section. 
  • On the top of the list, select edit. Type the information for the list.
  • Select Stop editing this list
  • If you want remove and information, click the ellipsis, next to the item and select Delete Item from the drop-down menu.

While adding multiple items in SharePoint 2013 Datasheet View, users can switch easily from list view to spreadsheet view by just selecting the View and Quick Edit commands respectively. And while adding an item in a list, a site can be modified in appearance and navigation, incase users cannot located certain options such as command, button, or link, contact your administrator.

Monday, September 12, 2016

SharePoint 2013 Branding using JavaScript

SharePoint 2013 Branding is the procedure of changing the appearance and impression of the SharePoint 2013 user interface using custom master pages, style sheets, images, JavaScript and jQuery. An excellent branding will lead you to improved content presentation, superior navigation, better appearance, additional browser support, allows responsive web design and increases user adoption. Additionally hiding fields is necessary to stop a spectator from viewing them and to let an administrator view across the world. It would be advantageous to have the JavaScript code and selectively apply it to a page. Nonetheless, till now everyone is restricted, no matter who they are. 
Moreover, SharePoint designer is the medium for serious SharePoint customisation. However, if we can apply this JavaScript within the SharePoint publishing feature framework, then SharePoint Designer is not essential. You can run it through the browser, which will eventually help to curb the expense which is needed for SharePoint Designer licensing, user training, governance training and customization. Lastly, one of the major problem is security. Any authentication reasoning depending on customer’s end, leads the JavaScript to manipulation which will be out of control. In such scenarios, JavaScript can be deactivated, or it can be played by debugging proxies such as fiddler.
If you want to opt for a long-lasting branding especially production, it is better to go for Visual Studio in order to generate a wsp package. In this way, you will have an installed package that can be reinstalled and used in test and dev. environment. It will also be easy for you to ensure that the package works before shifting to production. Additionally, you can use Java for modifying the objects. If you want to find the objects, you can use F12 – Developer Toolbar that is built into IE. Alternatively, you can use suiteBarLeft, suiteBarRight, suiteBrandingBox, DeltaSuiteLinks, suiteBarRight and RibbonContainer-TabRowRight which are part of the 2013 default objects.

Lastly, you need to activate both the site collection and site level to access. You can make some modifications to a team site's master page to revamp the appearance and texture of the site, there are numerous limitations to take into account. At the end of the day, everything depend on your requirements and the purpose of your site collection. If you would want to permit your users to modify the page layouts for their sites, including the ability for people to manage approval of these pages, you need to activate the publishing feature. All of these have different assets to be configured.

Tuesday, September 6, 2016

SharePoint E-mail Integration - Are there Any Valid Reasons to go for it?

E-mails play a crucial role in business today. SharePoint email integration takes an equally important position in the corporate world. In this blog post, we will discuss the reasons that make SharePoint email integration good and valid in the current time. 

The significance of e-mails in the corporate world is self-explanatory as these are omnipresent in everyone's business life - no matter whether the business is a small or big one. 

On an average, knowledge workers send & receive emails exceeding 25,000 per year. Additionally, they spend one to two hours every day reading & responding to the same. 

This issue has spread now to the large world of information governance because it has been estimated that 10 of such emails need to be classified in form of a record.

Following image depicts the potentially troublesome situation in regard to email records. 

SharePoint E-mail Integration

From this figure, it can be easily interpreted that how the situation exists for e-mail records. The data is based on results for an organization with 1,000 users. It can be noticed that 10 percent of all emails are classified as records. Total number of e-mail records per day comes out to be 12,600. Out of these, 8,800 e-mails were among the sent ones while 3,800 e-mails were received on a daily basis. 

SharePoint email integration can definitely be beneficial for any global organization. Let's discuss the reasons how that can be.

1. Compliance

As it has been revealed by almost every global organization, compliance is a major concern in the current time. This concern is especially of paramount importance for organizations with large amounts of sensitive data like payment information or health records. 

Data breach can have dangerous consequences on an organization and when it’s about e-mail the effects can be far worse. Hackers may deploy the data for wrong purposes causing a huge set back to your business integrity. 

Typically, huge amount of critical data cannot be sent in an e-mail due to size constraints. This may be a constraint for some users but may be a saver in case that e-mail gets hacked by unauthorized people.But in organizations, data is not just sent via attachments in e-mail but also as plain text. Hence, it becomes critical to safeguard every e-mail that goes out.

Luckily, there are tools in place for avoiding the situation which can be made use of while communicating your message via e-mail. 

Any sort of breach of an organization’s email can lead to catastrophic consequences. Hence, it’s a must for all employees to be aware of potential threats related to email compliance. Besides increasing chances of a potential breach, the most troublesome consequence of bad email governance relates to the threat of eDiscovery.  

So, following are the ways in which SharePoint email integration can help to solve these issues - 

By suitably classifying email and related attachment and then moving the same into SharePoint, you can manage the same properly
Records manager can have a better visibility to email records
It becomes possible to put through email records via suitable defensible disposition process

2. Employee Productivity

As we have already discussed above, employees spend almost 25 percent of their workday in reading and replying to the received emails. Besides that, an incredible amount of time is spent by employees in searching the correct document.

These are the two factors that collectively drain tremendous amount of productivity in almost every business unit. However, the good thing is that these issues can be effectively solved using the right blend of process improvement & technology.

SharePoint email integration allows your employees to make use of familiar workflows & products

Once your email records move into SharePoint, they get centrally located. This leads to ease in locating, managing and disposing the records as required.

Once your email records are in SharePoint, it becomes possible to automatically classify them like any other document

3. Complete Information Governance

No doubt, productivity & compliance are the two major concerns bearing the potential to save immense amount of time & money for any organization. 

However, it needs to be fully understood that complete information governance encompasses each of the following - 
Business unit

Nothing can cut across all these three lines like email does. Henceforth, effectively practicing information governance cannot be possible without including email. Following is what needs to be done in this regard - 

Make a deep analysis to understand the manner in which SharePoint email integration effectively fits into the larger picture. Also decide early who will be involved.
Suitably address gaps or inconsistencies existing in your process that are yet to be fixed. 

To conclude it can be said that SharePoint email integration definitely makes some sense and organizations must go for it just like they choose to go with dedicated SharePoint hosting considering its numerous benefits.