QuickBooks Hosting : A Blessing for CPAs and Bookkeepers

Usually, a CPA or bookkeeper leads a quite difficult life. As an instinctive approach of humans, they always have been looking for an easier solution to their problems but thanks to modern technology. The QuickBooks hosting service platform has made the lives of the CPAs and Bookkeepers easier.

QuickBooks Cloud hosting has become dominant. Generally, there are two main things that are essential for hosting QuickBooks software on Cloud. The hosting service is usually cost-effective and provides guaranteed security with a number of amazing features.

The service needs to be cost-effective as the amount you pay for hosting the service will be recurring in nature. In addition to that, it should be highly secured as your work related crucial data is available in a cloud account for access.

If you are looking for a QuickBooks Cloud hosting service provider, then you need to consider some important points such as:-​

●     Security and Trust - Data security and its management are the most important concerns for any CPA or Bookkeeper of a small or medium business. Before selecting a hosting service provider, you must need to make sure that they regularly back-up the data and also monitor the data frequently for security concerns.

QuickBooks on Cloud  is more secure with the features like firewalls, backup & recovery, encryption, and usernames & passwords.

●     Economical - Most of the QuickBooks Hosting services on the web offer monthly subscriptions. So you just need to pay the fees on monthly basis.

Apart from that, you have to make sure that you choose an economical service provider that offers you all the specific features according to your requirement.

●     Easy to Access - You will probably need to access your data on cloud account at the different locations and different time. Your selected hosting service should offer the ease of access to use your cloud account from anywhere and at anytime you want.

 Any authorized user with an internet connection and a compatible device can access your QuickBooks on Cloud. You should also look for other options for the group projects so that you can keep connected with your workgroup.

●     Reporting Facility - A good QuickBooks cloud hosting service provides you the facility of generating reports relating to your work for different term basis. It also has some configured options to document all the data and facts.

This leads to a greater ease of work for the CPAs and bookkeepers, as they no longer need to give strain to their brain for searching data. 

●     Ability to integrate the data - You will probably use an online tool to store or manage your work-related data. When you opt for a hosting service for QuickBooks, then you'll need to transfer the data to the cloud service.  So the hosting service should provide the ease of integration with other online software tools as well.

So, if you are a CPA or a bookkeeper who is looking to make life easier through a QuickBooks hosting service, then you definitely need to select the best service provider by keeping the above points in your mind. Make the right choice, move to Techarex Networks hosting.

Simple But Effective Safety Measures To Secure Your Company’s Financial Data

Company’s financial records are the most important things to determine its position and growth.  It helps you to maintain smooth operations for the business and develop huge profits with no inflexible endeavors.

Therefore, it is very important to maintain proper security for financial records. Security is important not only to keep data away from unwanted hands but also for unforeseen circumstances.

Once you lose the records, it becomes hard for you to achieve lost profits. So, what are the best practices to go for the data security? How can you be stress-free by keeping the records at the safe place?  How can you be sure that all sensitive information does not go for wrong use?

In this blog post, you will read crucial techniques that you can adopt to save data and access it freely. Take a look at the practices that you should consider-

Create Access Restriction Features to the Company Data

If you have a big organization with sensitive information, QuickBooks enterprise is the suggestion. Prepared with ultra-high technology, the accounting software comprises features to keep all data saved.

You can enable restricted access to data in a particular number of people. Not only this, you can only restrict access of components depending on the user’s login.

Restricted access is possible with QuickBooks enterprise. All you need to do is modify user permission to preserve crucial components of your financial records. So, give access to a few people (CEO, Accountant, CFO and other) and avoid getting your company information misused.

Intuit’s QuickBooks is an excellent software with this best practice of data security and user access management. If you have not gone for QuickBooks enterprise, go with it and take a big step towards ceaseless business profits.

Go for the Accounting in a Dedicated Space for More Security 

Company financial records are confidential of course. The person handling financial matters should have privacy and restriction from unauthorized parties. Involvement of any other person can be a loss!  QuickBooks enterprise hosting can help you in this matter. You can provision user based, role based access restrictions or grant only the accountant to access the data privately in a dedicated space.

QuickBooks values preservation of all facts, figures, elements and other components of your company data.  The accounting software with best hosting services allows your accounting staff and specific individuals to always to view the information.

Therefore, you do not need to lock the computer and restrict one for not looking at the computer screen. This is the potential advantage you get by best accounting solution in the United States.

The software has many features. It keeps management and accounting staff in a separate area and helps your business to be run safely. So, you can allow all employees to work in the same place, but in a different manner.

Be Specific While Selecting the Cloud Hosting Service Provider 

You should not take the risk of keeping the data in your local office as it can be a big risk to your business. Since you use QuickBooks enterprise, your data is in safe hands. But, there is no surety for outside influences or natural disasters like flood, tsunami, fire, earthquake, hurricane and burglary.

In that case, you need to get a backup of the company data and save it to multiple, secure locations for re-use. Storing huge amount of data at multiple locations needs a lot of expense and equipment too.

Choosing QuickBooks hosting services from a right destination can help you deal with it. Besides, you can go with Techarex Networks.

Techarex Networks takes security as major concern and ensures high level of data safety governed by industry endorsed security policies built on very secure architecture in the regulatory compliant datacenters. It has multiple datacenters where your data is kept safe. Your daily data is backed up within every 24 hours and synchronized at all data centers. These data centers are equipped with biometric and keycard access to allow access to specific individuals. Techarex Networks has a team of highly qualified individuals who are always ready to help you out with any QuickBooks or cloud products, managed services related issues or requirements.

Consider these important safety measures to run your business with zero hassles and complete peace of mind.

QuickBooks : A Look on World’s Best Accounting Solution

Over the period of time, cloud accounting has been making a buzz. QuickBooks has been in limelight and helping industries with its excellent accounting features. Businesses prefer QB (QuickBooks) over many other accounting solutions available in the market. 

The accounting system works in the multi-user environment as SaaS (Software as a Service).  It brings various lucrative advantages to run a business in successful way.

Studies claim, Intuit invented business accounting solution covers 90% of the total market in the US. Besides, the software is all set to target many other countries to help businesses.

There is no doubt that the manufacture offers genuinely effective and functional accounting solution. Hosted QuickBooks accounting solution aims for easier accounting process through following features and benefits-

●     Checks- printing

●     Collaboration

●     Managing invoices

●     Chart-customization

●     Easy-to-use interface 

●     Tab-based web pages

●     Maintaining cash-flow

●     Real-time data access

●     Complex tax tracking

●     Automatic reconciliation

●     Cost-efficient accounting

●     Complete data security

●     Automated accounting process

These are just a few features of the hosted QuickBooks application. QuickBooks hosting along with these attributes make it easy to run a business smoothly.

Many small and medium-sized businesses get attracted with the sophisticated benefits of the software. But, it requires a little amount of accounting knowledge to make these capabilities work.

You need to be familiar with the functions of the application. It is the crucial part which ensures that you don’t make big fiscal mess to the business. The software is available in various versions like- QuickBooks Pro, Premier, Enterprise, and Accountant.  

All these versions carry different benefits to different businesses. QuickBooks is one place to find a wide range of lucrative features to manage the business in better way. Many CPAs, bookkeepers, and accountants have made QuickBooks their choice, which saves time and helps to manage additional clients. According to a recent report of Accountex, QuickBooks by intuit is the best operational tool which helps small and medium businesses to grow faster and create brand value.

QuickBooks hosted in the cloud has become prevalent. It allows the users to access a huge amount of data hassle-free and save data on local servers.

These servers are managed by the professionals and makes better choice over on-premise IT infrastructure. So, if you have not considered QuickBooks hosting services for your application, you must go for the same.

Using QuickBooks will help you minimizing the business risks and running a business smoothly. However, you will need to be specific while selecting the QuickBooks hosting provider.  

  

Techarex Networks is a good choice to use your QuickBooks application within hosted environment. We help business to turn profitable business with our crucial hosting solution.

Our customized hosting services are under budget, offer great packages, technically-expert hosting solution, competitive services, maximum uptime and more. Log on to our website (www.techarex.net ) and check our affordable plans out!

Attention: Checklist Of Crucial Elements Required For A Startup

Are you planning to start a successful business? Are you ambitious to achieve financial goals to turn your hobbies into your livelihood? Do you want to achieve financial goals smartly within a short time? If yes, we are here to help you with our comprehensive and extremely easy to implement to startup checklist.

All you need to do is investing your few minutes in the reading. All the directions provided in the article will enormously help you to transform your visualization into veracity.

Have a look to give a kick-start to realism of your business ideas-

Develop a Comprehensive Business Plan First

The business plan is the most important part to bring a clear picture to your bank, keep the business on the track, attain business objectives, focus on achievement, and more.

You will first need to decide on your business structure, an appropriate name for the business and registration, identifying startup cost.

Besides, break-even analysis to successfully launch the business, availability of financing options, use of business industry networks to find a reliable supplier, and protection of intellectual property- patent, trademarks, trade sectors, and copyrights are necessary for the completion. With this crucial planning, you can mark on developed plan.

Analyzing Business Compliance

The second most important element to proceed for a successful venture is checking on the compliance and legal requirements, which includes applying for EIN, checking for license or permits, looking for the alternatives helpful for business insurance, talking to the lawyer and hiring the professional accountant.

Since accounting is extremely important for this entire process, you will need to be very specific and careful while selection process of the accountant or you can go with the sage cloud. 

Reliable Accounting System

Managing cash-flow can play crucial role to determine sustainability of your venture. Ability to view the transactions and financial situation in real time carries huge advantages to the business.

So, you should definitely go with cloud accounting system, which brings you all these benefits and allows accountant and members contributing to your fiscal development.

The market offers various lucrative tools to help startups and small companies to organize their accounting tasks through the accounting solution. Sage 50accounting solution can make ideal choice in terms of affordability and better functionality.    

Market Research before the Launch

Before finally launching the services in the market, you should come to know about crucial aspects that can help run a business effortlessly. Deep knowledge of the market is necessary to have an understanding about pros and cons of the product.

For this, you should find out the size of the market you are going to launch the product into, focus on building unique selling points for successful sales, offer easy payments mode that includes latest technology, keep the prices competitive and construct profiles of targeted customers to create the online presence to drive your customers.

Try to find out the strategies to build a healthy relationship with your customers.

You are now ready to launch your services in the market and gain huge profits!

Source : http://techarexnet.livejournal.com/1194.html

Resolving Hassles Related to Gmail in QuickBooks

While working with QuickBooks desktop, you can have several options for email integration such as QuickBooks E-mail, WebMail, and Outlook.

However, if you are using Google Gmail, then you want to select the Web Mail option, but some users not able to work with Gmail easily. Here’s a way to resolve that problem for most Gmail users.   

    

Setting Up Google Gmail in QuickBooks

Before talking about the issues that you may run into with your QuickBooks and Gmail, let’s talk first about how to set up it.

If you want to use Gmail to send your forms and reports from QuickBooks desktop products, then you need to select Edit which is in the main menu, and then click on Preferences.

Now, click on the 'Send Forms' preference, and then click on My Preferences tab. Now you have to choose the Web Mail option, and then click on the Add button.

Now let’s talk about issues:-

QuickBooks Gmail issues

Unfortunately, in some cases, one may get an error dialog window. On the very first thought, you may feel it is a dummy and misspell the password, and so you may have to enter it again.

Sometimes you may get in a situation where the only thing you can do is, click on the Cancel button, which gives you warning message saying-  'QuickBooks is unable to send your e-mails.

At this point, the next thing most of the people do is to go back to the 'Send Forms preferences' to look at the settings of Gmail. If you customize the settings, then you are allowed to edit the server name, SSL/TLS, and port setting.

Most of the people have no idea what they should change here. But, you should be glad that Intuit added a Reset Default button to restore it to the original values.

Nothing that you can change there and seems to make any differences. Most of the people can’t get Google Gmail to work with QuickBooks desktop. There are a lot of people complaining about this issue.

What's going on?

Fixing QuickBooks Gmail issues

Why QuickBooks with Gmail works for some people but not for others?

Here is a clue. In some cases, you might get an e-mail from Google, which says about an app that 'doesn’t meet modern security standards.'

This message does not say that it was Gmail which was a part of the problem. It also does not say that QuickBooks had anything to do with it. But it does mention that the time that this problem occurred, and it might be helpful for some people.

Most of the people rarely pay attention to what time they were running a particular program when they ran into an error, which is quite cryptic.

But, it does give a clue. An 'app' tried to sign in to your account. In that case, maybe, QuickBooks trying to log in with your Gmail account information?

So, let’s fix this issue.

First of all, you have to go to https://myaccount.google.com/intro to log in to your Google account. On the My Account page, click on the link for Connected apps and sites.

There will be a section titled Apps connected to your account, and there you might see Intuit QuickBooks listed.

A little further bottom of the page you will find what you want and you have to note that Google may rearrange this page at any time. You have to allow less secure apps. It is set to 'OFF'. Then, you have to click on that button to set this to 'ON'.

It may sound a bit backward, turning 'less security' to 'on'. Usually, you would expect to be turning higher security 'on', but that is not how Google set this up.

Now, go back to QuickBooks and try again to send that invoice using your Gmail. Success!!!

By changing the 'Allow less secure apps' setting 'ON' in Google account settings is generally the way to fix this issue in QuickBooks. In every case where you've seen this issue first-hand, then this has fixed the issue.

Definitely, there is some concern here. Here, you are lowering the level of security that you have with your Google account. Not just your Gmail account, but your entire Google account, since there is only one login to your account.

After that, you will get a warning message from Google says -  'Please be aware that it is now easier for an attacker to break into your account'. 

You may don’t know how many apps that you use with your Google account are affected by this setting. You can use QuickBooks desktop for your company’s accounting but can use Microsoft Outlook for sending forms and reports.

You don’t need the lower security for your QuickBooks. You should prefer to have a higher level of security for your Google account.

However, you have other apps that are connected to the Google account, such as Outlook, QuickBooks Online, Notability for your iPad, and many other Google apps.

 If you change this setting back to a more secure level, then there are several apps that you use require a lower level security setting in Google.

As the companies like Google work to improve security, other developers have to catch-up to modify their integrated products in order to match the changes and that can take time.

Intuit is fully aware of this issue and is addressing it too. Although they have not provided any specifics on when a change occur, or which QuickBooks products will update.

In the meantime, at least there is a workaround to get your Gmail working. We hope this helps!

Apart from that, you can also avail a number of benefits from cloud hosted QuickBooks and work smoothly. You can access your QuickBooks in the cloud, while on-the-go from any internet enabled device such as laptop, smart phone, tablet etc. It also assured the uptime of the dedicated servers that allows anytime accessibility to accelerate the collaboration.

5 Easy and Efficient Methods of Managing your Accounts Receivable

While working with QuickBooks desktop, you can have several options for email integration such as QuickBooks E-mail, WebMail, and Outlook. 

However, if you are using Google Gmail, then you want to select the Web Mail option, but some users not able to work with Gmail easily. Here’s a way to resolve that problem for most Gmail users.        

Setting Up Google Gmail in QuickBooks

Before talking about the issues that you may run into with your QuickBooks and Gmail, let’s talk first about how to set up it.

If you want to use Gmail to send your forms and reports from QuickBooks desktop products, then you need to select Edit which is in the main menu, and then click on Preferences.

Now, click on the 'Send Forms' preference, and then click on My Preferences tab. Now you have to choose the Web Mail option, and then click on the Add button.

Now let’s talk about issues:-

QuickBooks Gmail issues

Unfortunately, in some cases, one may get an error dialog window. On the very first thought, you may feel it is a dummy and misspell the password, and so you may have to enter it again.

Sometimes you may get in a situation where the only thing you can do is, click on the Cancel button, which gives you warning message saying-  'QuickBooks is unable to send your e-mails.

At this point, the next thing most of the people do is to go back to the 'Send Forms preferences' to look at the settings of Gmail. If you customize the settings, then you are allowed to edit the server name, SSL/TLS, and port setting.

Most of the people have no idea what they should change here. But, you should be glad that Intuit added a Reset Default button to restore it to the original values.

Nothing that you can change there and seems to make any differences. Most of the people can’t get Google Gmail to work with QuickBooks desktop. There are a lot of people complaining about this issue.

What's going on?

Fixing QuickBooks Gmail issues

Why QuickBooks with Gmail works for some people but not for others?

Here is a clue. In some cases, you might get an e-mail from Google, which says about an app that 'doesn’t meet modern security standards.'

This message does not say that it was Gmail which was a part of the problem. It also does not say that QuickBooks had anything to do with it. But it does mention that the time that this problem occurred, and it might be helpful for some people.

Most of the people rarely pay attention to what time they were running a particular program when they ran into an error, which is quite cryptic.

But, it does give a clue. An 'app' tried to sign in to your account. In that case, maybe, QuickBooks trying to log in with your Gmail account information?

So, let’s fix this issue.

First of all, you have to go to https://myaccount.google.com/intro to log in to your Google account. On the My Account page, click on the link for Connected apps and sites.

There will be a section titled Apps connected to your account, and there you might see Intuit QuickBooks listed.

A little further bottom of the page you will find what you want and you have to note that Google may rearrange this page at any time. You have to allow less secure apps. It is set to 'OFF'. Then, you have to click on that button to set this to 'ON'.

It may sound a bit backward, turning 'less security' to 'on'. Usually, you would expect to be turning higher security 'on', but that is not how Google set this up.

Now, go back to QuickBooks and try again to send that invoice using your Gmail. Success!!!

By changing the 'Allow less secure apps' setting 'ON' in Google account settings is generally the way to fix this issue in QuickBooks. In every case where you've seen this issue first-hand, then this has fixed the issue.

Definitely, there is some concern here. Here, you are lowering the level of security that you have with your Google account. Not just your Gmail account, but your entire Google account, since there is only one login to your account.

After that, you will get a warning message from Google says -  'Please be aware that it is now easier for an attacker to break into your account'. 

You may don’t know how many apps that you use with your Google account are affected by this setting. You can use QuickBooks desktop for your company’s accounting but can use Microsoft Outlook for sending forms and reports.

You don’t need the lower security for your QuickBooks. You should prefer to have a higher level of security for your Google account.

However, you have other apps that are connected to the Google account, such as Outlook, QuickBooks Online, Notability for your iPad, and many other Google apps.

 If you change this setting back to a more secure level, then there are several apps that you use require a lower level security setting in Google.

As the companies like Google work to improve security, other developers have to catch-up to modify their integrated products in order to match the changes and that can take time.

Intuit is fully aware of this issue and is addressing it too. Although they have not provided any specifics on when a change occur, or which QuickBooks products will update.

In the meantime, at least there is a workaround to get your Gmail working. We hope this helps!

Apart from that, you can also avail a number of benefits from cloud hosted QuickBooks and work smoothly. You can access your QuickBooks in the cloud, while on-the-go from any internet enabled device such as laptop, smart phone, tablet etc. It also assured the uptime of the dedicated servers that allows anytime accessibility to accelerate the collaboration.